How long should Notaries typically keep their journals?

Notaries should typically keep their journals for a minimum of 5 to 10 years after the last entry because this duration allows for accountability and traceability regarding the notarizations performed. Many states have specific laws or recommendations that dictate this timeframe, ensuring that any potential disputes or legal inquiries can be addressed with appropriate records. Maintaining journals for this period helps protect notaries from liability by providing a detailed account of their activities and the transactions they have witnessed.

Keeping records for this length of time also aligns with the principle that notarial acts might be revisited long after the notarial act has been performed. This ensures that there is a trail of evidence that can be utilized in situations that may arise years after the notarization occurred, such as legal disputes or questions of validity. It is crucial for notaries to understand this requirement as it promotes professionalism and adheres to legal standards within their practice.